Instant recognition
The system understands "10 units of X" even if the customer spells it wrong or leaves data out, asks what's missing.
Automate WhatsApp orders: from message to invoice
Your customer texts "I need 10 units of X". The order records itself, generates an invoice, and the customer gets confirmation. Without anyone typing it by hand. You save time and gain sales.
How many sales do you lose by being slow?
You sell on WhatsApp but every order is a battle: you read, copy to Excel or system, generate invoice, email it, wait for confirmation. While you do that, 3 more orders arrive and get mixed up. Some customers give up and buy elsewhere.
- Orders arrive anytime, get mixed with group chat.
- You have to re-ask if data is missing (customer gets bored).
- The invoice generates 20 minutes later (customer already left).
- You don't know how many orders got lost in WhatsApp because nobody recorded them.
Flow: WhatsApp straight to invoice
Customer sends a message. A system captures it, validates the product, checks stock, generates invoice and sends confirmation. All automatic. You only see pending items that need your attention.
Automatic validation
Confirms the product exists, stock is available, customer is active in the system.
Invoicing instantly
Generates invoice with totals, taxes, discounts. Customer gets it on WhatsApp when they confirm.
Full history
Every order is recorded. You see trends, repeat orders, integrate with delivery systems.
Before and after: from chaos to sales machine
Before
- 1 Customer texts order at 2pm.
- 2 You're with another customer, message waits.
- 3 At 3pm you see it, copy to Excel, generate invoice, send it.
- 4 Customer asks for status 3 times.
After
- 1 Customer texts: system captures it instantly.
- 2 Validates automatically, generates invoice, sends confirmation in 10 seconds.
- 3 Customer sees invoice number, delivery time, total. Without you touching it.
- 4 You see the order on your dashboard. You only touch the special ones.
Illustrative example. Every project is designed around your actual process.
Implementation: from test to live in 2 weeks
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I connect your WhatsApp
I use your current number (no changes). The system listens to new messages in an order group or channel.
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I train recognition
I show it examples of your real orders. It learns: "3kg of coffee" vs "3 units of X" vs "quote for".
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I connect your billing
The order automatically records in your sales system, updates stock, generates PDF invoice.
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You test before go-live
Runs 3-4 days in parallel. You verify everything closes correctly. Then: fully automatic.
Frequently asked questions
Does it use my current WhatsApp number?
Yes, the same one. Your customers see no change. The system listens to order messages and acts in seconds.
If the customer spells wrong, what happens?
The system asks: "We saw you wanted X but quantity is missing, how many units?" It closes the gap without losing the order.
Does it work only for products or services too?
Both. From "3kg of coffee" to "alarm installation Friday". It adapts to your business type.
Does it connect to suppliers for stock?
Yes. If your supplier has an API, I check live stock. If not, I use your current numbers.
How much does it cost?
It depends on what needs automating and which tools are involved. After a free first conversation, you get a written proposal with scope, timeline and price, before we start.
What if I want to add more channels (Messenger, web)?
Same system handles them all. One assistant, same logic, multiple entry points.
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How many WhatsApp orders do you ignore or forget?
Tell me your volume (20 a day, 50 a week) and whether you invoice in a system or Excel. I'll show you what it'd look like automated.